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Explore the Levels of Change Management

Managing Resistance to Desirable Change

Written by Tim Creasey

5 Mins

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How often do you see people using change management and resistance management synonymously? If your answer is "quite often," you're not alone. Although change management comprises many tools, strategies and techniques for managing the people side of change, resistance management is indeed a critical aspect of the work. Because resistant behaviors will emerge during any effort that requires people to change the way they do their jobs.

Desirable Changes and Resistance

In change management, we tend to think of resistance arising because employees are comfortable in the current state. But in some cases, the organization as a whole actually desires change:

  •  "The current system is so broken and dysfunctional that it is negatively impacting our business operations, relationships with clients and customers, and supply chain processes."
  •  "The change is so great and comes with so many benefits, we can't wait to leave the current state behind."
    States-of-Change-3-2
With desirable change, the awareness and desire needed for individuals to move out of the current state and through their ADKAR journeys seem to already exist:

  • Awareness – Prosci's Best Practices in Change Management research consistently shows that lack of awareness is the greatest contributor to employee resistance. Because awareness of the need to change has already been established in the scenario above, the chances of this causing resistance are drastically lower.
  • Desire – Many change practitioners understand that desire to participate and support the change is another potentially strong barrier to change, since desire ultimately requires a personal choice and can be difficult to influence. Since these change scenarios are either very necessary or they offer great benefits to those impacted, the desire to participate practically establishes itself.

ADKAR elements@2x-May-16-2022-09-46-59-13-PMIf this is the type of reaction you are experiencing, your change is in good shape, right?

Well, what happens when, even with awareness and desire seemingly in place, you are still faced with resistance? Resistance is the natural human reaction to any type of change, as it requires individuals to move from a current state where they are familiar and comfortable with processes and daily tasks, to an unfamiliar future state. Change is hard no matter how necessary or good the change may seem.

Examples of Desirable Changes

Even when resistance is accepted as the norm, it can still catch you off guard—especially when the change is perceived as desired by employees. In these situations, we need to have an understanding of why it is happening so that we can determine what to do about it. Consider a few examples:

Change A

An organization is implementing a new email system because the current system is unreliable and employees are frequently receiving failure-to-send notices. Additionally, it is difficult for employees to access and navigate their email account away from the office, causing disruption in daily communications.

Change B

An organization is changing office locations. The current building where the company is located is old and has many structural problems that affect the employees' day-to-day activities. The company will relocate to a building that is nearby and has been recently renovated.

Change C

An organization is implementing a new benefits package that offers broader healthcare coverage and higher bonus incentives.

In each of these examples, either the change has such excellent benefits for those impacted that resistance is expected to be minimal or nonexistent (Change C), or the current way of doing things is so broken that employees are eager and excited to move to the future state (Changes A and B).

Steps to Address Resistance to Desirable Change

Even when changes are a major improvement from the current state or the future state is very beneficial for employees, resistance still arises. If you were managing any one of these changes, how could you get to the bottom of what is happening, or where this resistance is coming from and why? And what actions can you take to help people overcome barriers and keep the change on track?

Step 1. Establish frameworks

Consider two frameworks: 1) A desirable change does not mean everyone will desire it and 2) Resistance does not always mean there is a lack of desire. Use these frameworks to understand resistance and manage it more effectively.

Step 2. Conduct root-cause analysis

Personal and organizational contexts can influence speed of adoption, ultimate utilization and proficiency with change on an individual level. With the frameworks from Step 1 in mind, begin to conduct analyses and perform assessments to identify and understand the root causes of resistance.

Let's take a closer look at the resistance and root causes from our examples of desirable changes:

Change A (Email system change) 

Chad has been unable to fully configure the new email system and is afraid to speak up for fear of being bothersome or appearing incompetent, so Chad avoids using the new email system altogether.

The framework to apply is "A lack of desire is not always the cause of resistance." After further analysis, it has become apparent that the employee lacks the knowledge to effectively configure the new email system, even though the desire to use the new system is in place.

Change B (Office location change)

As much as Barbara is looking forward to her new office, she is slow to move her files and supplies out of her old workspace. The change of work environment, adapting to the new work space, getting reorganized makes her feel uncomfortable and unsettled.

Even though Barbara desires the new future state, the messiness of the transition state is causing difficulties. Her behaviors appear to demonstrate that she doesn't desire to move, but in reality she might just need more time to adjust.

Change C (Benefits package change)

Although the bonus incentive amount has increased with the new benefits package, employees are now receiving bonus checks only twice a year instead of quarterly. Jeff resists the change initially because he had intended to purchase a new car with his upcoming quarterly bonus check and now must wait longer.

On the surface, the change seemed desirable because of its beneficial monetary impact on employee bonus checks. However, in Jeff's case, the change from quarterly to semi-annual payment is the source of resistance because it has disrupted his personal plans.

Thoughtful father paying bills in living room while wife and daughter are on the sofa

Step 3. Develop your approach 

Prosci's resistance management approach is primarily proactive and preventive, with steps woven throughout the Prosci 3-Phase Process from the earliest stages of change management planning. As one of the three main components of the Prosci Methodology, the process requires you to consider the impacts of a change on people and groups, and address critical issues before they occur. Yet, some resistance will still emerge, as in our Change A, B and C examples. To address persistent resistance, you can:

  • Engage key players
    People managers play an important role because they are closest to people who work with the changes to their daily work. Your role as a change practitioner includes preparing and equipping people managers to manage resistance in their teams. For example, if Jeff is experiencing a barrier to the adopting a change because he will receive bonus checks less frequently, his people manager needs to work closely with him to build individual awareness of the need for change and remove barriers to his successful transition.
  • Be an advocate and coach
    In situations where you're facing resistance to a desirable change, sometimes what's needed is an advocate and coach. If the resistance stems from a lack of knowledge for configuring a new email system, perhaps all that is needed is some one-on-one coaching and advocating for the change to ensure that people like Chad receive the additional support needed to build knowledge on how to configure the new account.
  • Employ the Top 10 Tactics for Managing Resistance
    If resistance persists, you may need to apply additional resistance management tactics. For example, it's understandable that it can take time to adjust to a new work environment after a move, as Barbara is experiencing. But if the resistant behavior becomes enduring and persistent, it may be necessary to use more concrete methods, such as offering simple, clear choices and consequences.

10-Tactic-for-Managing-Resistance-01Manage Resistance During Change

In order to effectively manage resistance to change, you must first have an understanding of what resistance is and ways to manage it. Then, you will be able to more effectively recognize, analyze and address unique situations where unexpected resistance arises.

Download the Managing Resistance to Change Executive Summary