Change Management Blog | Prosci

Explore the Levels of Change Management

Latest Posts Individuals Projects and Initiatives Enterprise Archives

Featured Post

View All Posts

The Role of the Change Management PMO

When change doesn’t take hold, the reason usually isn’t found in tighter schedules, additional controls, or more detailed reporting. It shows up in moments that rarely make it into status decks: when people hesitate to use a new system, revert to old habits, or quietly work around a process that doesn’t feel usable. Adoption, confidence, and sustained behavior change are what ultimately determine whether a project delivers real value, and those outcomes don’t happen automatically once a solution goes live. This tension has fueled long-running debates about whether change management belongs inside the Project Management Office (PMO) at all. Some argue the disciplines are incompatible. Others ...

Read story

The Role of Project Management in ERP Project Implementation Success

Enterprise Resource Planning (ERP) system implementations are complex, enterprise-wide initiatives that impact processes, data, and, most importantly, how people work. Delivering an ERP system on time and on budget isn’t the most significant challenge; ensuring people adopt it to drive business value is. Successful ERP implementations require project management to guide technical delivery and change management to prepare the organization for new ways of working. In this guide, we explore the importance of project management in ERP implementations and how to integrate it with change management for the best results. × Your ERP Will Go Live. Will It Deliver Value? The Importance of Project Management in ERP Project management is a necessary component in the success of ERP initiatives. Effective project management aligns stakeholders, identifies dependencies, controls scope, and keeps timelines and budgets on track while navigating the inherent complexities in ERP system implementations. ERP software also plays a powerful role in improving how organizations manage projects post-implementation. By centralizing data, standardizing processes, and improving visibility into resources, costs, and performance, ERPs enable better decision-making, strengthening project management capabilities long after go-live. Project Management Methodologies & Approaches in ERP ERP implementation projects require a delivery approach that aligns with the organization’s complexity, risk tolerance and change readiness. The chosen project management methodology influences how teams plan, make decisions, and address issues. ERP projects typically rely on one of the following approaches, or a combination of them: Traditional Waterfall approach The Waterfall approach follows a linear, sequential process in which teams must complete each phase before moving to the next. It emphasizes detailed upfront planning, documentation, and milestone management. This approach works best when requirements are well understood, regulatory needs are high, and the organization prioritizes predictability and formal governance structures. The Waterfall approach is particularly effective in large enterprises (10,000+ employees) due to its structured nature. Agile approach Agile emphasizes flexibility, with iterative cycles that enable regular reassessment and adaptation. In the context of an ERP implementation, agile is most beneficial in environments where requirements are likely to evolve, and rapid adaptation is necessary for the project to succeed. Agile approaches are most effective in smaller organizations or projects where fast iterations and collaboration are feasible. Hybrid approach A hybrid project management approach blends Waterfall with the flexibility of agile, balancing the needs of comprehensive planning with iterative adaptation. It provides an adjustable framework to meet varying project needs. Medium- to large-sized organizations often use a hybrid approach to balance control and flexibility when managing complex, enterprise-wide change, such as an ERP implementation. Roles and Responsibilities in ERP Project Management Clear roles and responsibilities are essential in ERP project management, as multiple team members are required to drive project success. Below are the key roles and responsibilities across the technical and people-related aspects of an ERP implementation: ERP Project Manager This role is responsible for day-to-day execution and ensuring the project stays aligned with agreed objectives. The ERP Project Manager owns the overall timeline, budget, risk management, and coordination across workstreams. Executive Sponsor Prosci research demonstrates that sponsors are so critical to change efforts that they can make or break a project or initiative. The sponsor provides active and visible participation throughout the project, builds a sponsorship coalition, and communicates the change to impacted groups. Functional Leads This group represents the needs and priorities of their respective business units. They define requirements, validate process changes, and ensure the ERP software supports real-world operational workflows. Technical Team This team ensures the chosen ERP solution is stable, secure, and ready to support business operations at go-live and beyond. They manage the system configuration, integrations, data migration, and technical testing. Change Management Lead The change manager or change management team is responsible for stakeholder engagement, organizational readiness, training, communication, and adoption. They focus on the people side of change, ensuring people are prepared to work differently using the new ERP software. The Challenges of Implementing an ERP System Research from Prosci’s 2025 Unlocking ERP Implementations revealed that human factors matter 6x more than technical factors in improving ERP benefits. These findings highlight a disconnect between conventional wisdom and reality: people-related challenges outweigh process-related and technical ones. Below are some of the common challenges faced during ERP implementations: Poor stakeholder alignment – Misalignment among stakeholder groups leads to conflicting priorities and delayed decision-making. In Prosci’s 2025 Unlocking ERP Implementations research, respondents emphasized the importance of engaging stakeholders early to improve ERP implementation outcomes, second only to improving training, underscoring the criticality of stakeholder engagement and alignment for implementation success. Inadequate change management – When the people side of change is underfunded, delayed, or missing altogether, ERP implementation projects suffer. Change management is one of five human factors that participants in Prosci’s research identified as drivers of value realization and success. Resistance from end-users – Resistance is a natural human reaction to change. Prosci research shows that preventing resistance to change is more effective than addressing it reactively. Following a change management approach supports the prevention and management of resistance. Scope creep – Uncontrolled changes to requirements can derail timelines and budgets. Without strong governance, small additions compound into significant delivery risk. Data migration issues – Poor data quality, unclear ownership, and late validation contribute to disruptions during testing and go-live, causing timeline delays. Underestimating testing effort – ERP testing requires significant time, coordination, and business involvement. Inadequate testing increases the risk of defects, process breakdowns, and operational disruptions post–go-live. Lack of reporting and visibility – Limited insight into project status, risks, and adoption metrics makes it difficult to intervene early and get implementations back on track. Integrating Change Management with Project Management in ERP Integrating change management with project management in ERP implementations is crucial for achieving successful outcomes. While project management focuses on delivering the system, change management ensures the organization is ready to adopt and sustain new ways of working. Benefits of early integration Project management and change management are complementary disciplines with a common objective: to meet or exceed project objectives and realize organizational benefits. Prosci's research demonstrates that organizations integrating these disciplines report higher success rates in meeting or exceeding project objectives. A successful change is characterized by a solution that is effectively designed, developed and delivered (project management) and that is embraced, adopted and used by impacted employees (change management). Prosci’s Unified Value Proposition illustrates how project management and change management work together to create successful change. Unified Value Proposition Need for stakeholder engagement ERP implementations impact many stakeholders across the organization, making structured stakeholder engagement planning essential. All stakeholders, from executives to employees, can influence whether a change initiative thrives or falters. Change management helps teams identify impacted groups and assess how the change impacts them. When stakeholder engagement is coordinated with project milestones, teams are better able to coach those in core change management roles to fulfill their responsibilities and help prepare, equip, and support people during change. Clear communication Effective communication bridges the gap between ERP implementation technical milestones and organizational understanding. Project updates often focus solely on timelines and deliverables. Change management ensures that messaging explains why the organization is implementing the ERP solution and how it will affect employees' daily work. Aligning communication plans with project phases helps reduce uncertainty and keeps stakeholders informed and engaged throughout the ERP implementation. Organizational readiness Project management measures system readiness, which is critical for ensuring the solution delivers the intended technical results. But change management measures change readiness, a crucial aspect in understanding whether the organization is ready, willing and able to adopt new ways of working and implement change. Without organizational readiness, even the best-laid ERP implementation project management plans will fail, as adoption success is people-dependent. Best Practices for Project Management in ERP The following best practices help ERP project teams deliver successful implementations with changed ways of working, beyond go-live, to increase value realization: Prioritize change management and training – Integrating these into the project plan ensures users are prepared to adopt new processes and ways of working. Early and ongoing change management inclusion prevents costly rework and failed implementations. Define clear scope and success metrics – Prevent scope creep and misaligned expectations by clearly defining what work is in scope and how your organization will measure success. Use a phased or agile-hybrid approach – Choose an approach that allows teams to manage complexity while adapting to feedback. Establish strong governance and decision-making – Clear governance structures enable timely decisions and accountability across the project. Strong sponsorship and escalation paths help resolve issues before they impact delivery. Maintain realistic timelines and budgets – Realistic planning reduces burnout, rework, and the likelihood of cost overruns. Track KPIs throughout the ERP project lifecycle – Monitoring KPIs such as schedule performance, defect rates, and adoption readiness provides early visibility into risks. Leverage ERP-specific project management tools – Tools designed for ERP implementations simplify dependency management, progress tracking, and escalation pathing. Integrating Project Management and Change Management for ERP Implementation Success When project management and change management operate together, ERP systems are not just deployed; they are adopted, embedded, and leveraged to drive measurable business value. Change done right is how we create better business outcomes. FAQs How long does an ERP project take? The length of an ERP implementation varies based on organizational size, scope, and complexity. Often, ERP implementations are multi-year-long. While there are no right or wrong answers regarding implementation timing, realistic scheduling is critical. Planning conservatively is necessary for delivering working systems and changed behavior. What are the biggest ERP implementation risks? Based on Prosci’s 2025 Unlocking ERP Implementations research, the top ERP implementation risks are human factors, including inadequate or incomplete training, stakeholder misalignment, lack of structured change management, unclear communication, and insufficient cross-functional collaboration. What are some common metrics to measure the success of the ERP integration? System uptime, data accuracy, process efficiency, user adoption rates, and training completion are some common metrics for measuring the success of ERP integration. It’s essential to evaluate system performance and organizational adoption, in line with business goals, to achieve the best results. How can organizations ensure effective communication during ERP projects? Effective communication requires planning, consistency, and role-specific messaging from preferred senders. Regular updates aligned with project milestones, the reasons for change, and opportunities to provide feedback keep stakeholders informed and engaged. Why is integrating change management with project management important in ERP implementations? Integrating change management ensures that adoption, readiness, and behavioral changes are addressed alongside technical delivery. This alignment helps the organization realize the intended business benefits of the ERP system. How does change management contribute to the success of an ERP project? Change management prepares people for new processes, tools, and ways of working. By focusing on stakeholder engagement, training, and communication, it ensures that users are ready, willing, and able to adopt the ERP system.

Project Management in Healthcare

From implementing new electronic health records to expanding care models, redesigning workflows, or responding to regulatory shifts, healthcare organizations are no strangers to complex projects. Delivering a project on time and on budget is important, but getting clinicians, staff, and leaders to actually adopt new ways of working without compromising patient care is paramount. This is where many healthcare initiatives falter. Projects are launched, solutions go live, and yet outcomes fall short. Not because the technology failed or the plan was flawed, but because the people side of change wasn’t addressed with the same rigor as the project plan itself. In an environment defined by high stakes, adoption must be intentionally led. When organizations align project discipline with a clear focus on people, behavior, and sustainment, they move beyond implementation toward measurable, lasting outcomes for staff, patients, and the whole system. What is Project Management in Healthcare? Project management in healthcare is the discipline of planning, coordinating, and delivering initiatives that improve how care is delivered, supported, and sustained. It provides structure by defining scope, timelines, resources, risks, and accountability in environments where complexity is the norm and margin for error is slim. Unlike many other industries, healthcare projects operate in high-stakes conditions. Patient safety, regulatory compliance, clinician workload, and operational continuity must all be considered alongside traditional project constraints like budget and schedule. How Project Management is Used in Healthcare Healthcare project management spans a wide range of initiatives, including: Electronic Health Record (EHR) implementations: Coordinating system selection, data migration, and training. Hospital construction or expansion: Managing timelines, vendors, compliance requirements, and operational transitions. Clinical workflow redesign: Improving how care teams work together by rethinking processes, roles, and handoffs to enhance patient outcomes and reduce inefficiencies. Clinical trials management: Aligning protocols, timelines, regulatory approvals, and cross-functional teams to ensure accuracy, compliance, and patient safety. Telehealth rollouts: Launching virtual care models that integrate technology, clinical practice, reimbursement considerations, and patient experience. Quality improvement initiatives: Driving measurable improvements in safety, outcomes, and efficiency through structured, data-informed change efforts. Key Stakeholders Involved in a Healthcare Project The success of healthcare projects depends on bringing together an entire ecosystem of stakeholders around shared objectives, clear roles, and coordinated execution. These team members include: Clinicians and care teams, whose workflows and responsibilities are directly affected Healthcare leaders accountable for outcomes IT and digital teams, responsible for integrating systems and data Regulatory and compliance bodies, ensuring adherence to legal and safety standards Operations and administrative teams, supporting staffing, and resources Patients and communities, who ultimately experience the impact of change The Importance of Project Management in Healthcare In healthcare, project management creates the conditions for better care, smarter use of resources, and sustained improvement across the system. It does this by: Improving Patient Outcomes, Safety, and Compliance Every healthcare project affects patient care in some way. Strong project management reduces variability, prevents breakdowns in coordination, and embeds regulatory and safety requirements into the work itself. By proactively managing risk, documentation, and compliance, healthcare organizations can implement change thoughtfully while protecting patient safety and meeting regulatory obligations. Optimizing Resources While Supporting Staff Healthcare organizations operate under constant financial and capacity pressure. Project management provides visibility into scope, timelines, and resource demands, enabling leaders to make informed decisions and avoid costly rework. Clear priorities and predictable execution also reduce unnecessary strain on clinicians and staff, helping protect morale while allowing care teams to focus on delivering quality care. Enabling Innovation and Meeting Patient Expectations Project management plays a critical role in translating innovation into practice. Whether advancing medical research, launching digital health solutions, or improving access to care, it provides the discipline needed to deliver change reliably. At the same time, it helps organizations respond to evolving patient expectations for accessible, transparent, and seamless care experiences. Challenges in Healthcare Project Management Healthcare projects are among the most complex initiatives any organization can undertake. Well-funded, well-intentioned projects can still struggle when competing priorities, regulatory demands, and human realities collide. Common challenges in this industry include: Scope Creep and Project Delays As needs evolve and stakeholders weigh in, scope can expand without corresponding adjustments to timelines or resources. The result is missed deadlines, fragmented execution, and initiatives that never quite reach completion. Regulatory and Compliance Constraints Few industries operate under stricter regulatory scrutiny than healthcare. Projects must account for privacy laws, clinical standards, safety requirements, and reporting obligations (often across multiple governing bodies). High-Stakes Environment Unlike other sectors, healthcare projects unfold alongside ongoing patient care. System changes, workflow redesigns, or technology rollouts can introduce treatment delays, errors, or disruptions that directly impact patient safety if not carefully planned and executed. Complex Stakeholder Ecosystems Clinicians, administrators, IT teams, compliance officers, vendors, and patients all bring different priorities and concerns. Misalignment among these groups can stall decision-making, create conflict, and weaken commitment. Budget Overruns and Resource Gaps When projects experience delays or shifting scope, financial strain quickly follows. Budget overruns and resource gaps can force difficult trade-offs, limit access to critical expertise, and jeopardize the long-term viability of initiatives meant to improve care. Lack of Leadership Buy-In Without active sponsorship, teams struggle to prioritize work, resolve barriers, or maintain urgency. Leadership buy-in is especially critical in healthcare, where change competes with day-to-day clinical demands and deeply ingrained ways of working. Resistance to Change and Adoption Gaps Resistance can slow progress, undermine outcomes, and create workarounds that introduce new risks. When adoption isn’t planned and reinforced, organizations may implement solutions that never deliver their intended value. Key Methodologies for Healthcare Project Management There is no single project management methodology that works for every healthcare initiative. The right approach depends on the nature of the project, regulatory requirements, risk tolerance, and the level of uncertainty involved. In fact, healthcare organizations often blend methodologies to balance structure, flexibility, and safety. Below are the most commonly used approaches in healthcare project management: Waterfall in Healthcare Waterfall is a linear approach that emphasizes upfront planning, detailed documentation, and clearly defined phases. It is often used in healthcare projects with strict regulatory requirements or fixed scopes, such as facility construction or medical device implementation. Agile Agile focuses on iteration, collaboration, and responsiveness to change. In healthcare, Agile is frequently applied to digital initiatives, such as software development, analytics platforms, or patient-facing tools. Scrum Scrum is a structured Agile framework that organizes work into short, time-bound sprints. Healthcare IT teams often use Scrum to deliver incremental improvements while maintaining transparency and accountability. Lean Lean methodologies focus on eliminating waste and improving efficiency by reducing unnecessary steps and variability. In healthcare settings, Lean is commonly applied to clinical workflows, patient flow, and operational processes. Six Sigma Six Sigma emphasizes data-driven improvement and defect reduction. Healthcare organizations use Six Sigma to enhance quality, reduce errors, and improve patient safety. This approach is particularly valuable in areas such as medication management, diagnostics, and process standardization. Hybrid Approaches Many healthcare projects require both predictability and adaptability. Hybrid approaches combine elements of Waterfall, Agile, Lean, or Six Sigma to meet these needs. For example, an organization may use Waterfall for planning and compliance approvals, then Agile or Lean methods during execution and optimization. The Importance of Project Management Tools Across methodologies, healthcare project teams rely on tools to support planning, tracking, and decision-making. Common capabilities include project and portfolio management platforms, collaboration tools, and data analytics to monitor performance and outcomes. These tools help with visibility and coordination, but they don’t guarantee success. Systems provide structure; results depend on how well people understand, adopt, and sustain new ways of working. Integrating Change Management and Project Management in Healthcare In healthcare, successful projects require everyone, including clinicians, staff, and leaders, to change how they work, often while operating under intense pressure and with no margin for error. That reality makes integrating change management into project management essential. Why Building Change Management Capability Matters Healthcare organizations are navigating constant, overlapping change, yet change is often managed inconsistently and treated as an add-on rather than a core organizational capability. Prosci research shows this gap has real consequences. Projects with effective change management are 7X more likely to succeed by protecting patient safety, reducing disruption, and sustaining improvements. Integrating change management into project management expands the focus beyond delivery to include adoption and performance. The Prosci ADKAR Model provides a practical way to make this integration real by aligning project milestones with the human journey through change. When adoption outcomes are planned and managed as part of the project itself, healthcare organizations are better positioned to achieve lasting impact. The good news is that healthcare project managers don’t need to become change management specialists, but they do need to intentionally account for the people side of change. A few focused actions can significantly improve outcomes: Start with clear objectives tied to patient outcomes. Define success in terms of how care will improve, not just what will be delivered. Engage clinicians early and often. Interviews, feedback sessions, and involvement in design decisions surface concerns before they turn into resistance. Build flexibility into project plans. Integrating change management allows teams to adapt communications, training, and support as conditions shift. Embed change activities into the project timeline. Communication planning, sponsor engagement, training, and reinforcement should be treated as essential to the project. Invest in training and change capability. Providing basic change management training for project teams significantly increases adoption and sustainment. Measure success beyond timelines and budgets. On-time and on-budget delivery is not the full measure of success. Tracking adoption, proficiency, and sustained use ensures projects deliver real value for clinicians, staff, and patients. Best Practices for Project Management in Healthcare Effective project management in healthcare demands disciplined execution paired with a deliberate focus on people, leadership, and outcomes. The following best practices consistently deliver lasting value: Use a Structured Change Approach Healthcare change is too complex and high-stakes to manage informally. Applying a structured, research-based change approach helps teams anticipate resistance, guide adoption, and sustain new ways of working. Establish Clear Governance and Early Leadership Alignment Clear governance structures, defined decision rights, and active sponsorship help remove barriers, resolve conflicts, and reinforce priorities, especially when projects compete with daily clinical demands. Risk Management and Contingency Planning Risk in healthcare extends beyond timelines and budgets to patient safety, compliance, and operational continuity. Proactive risk identification, mitigation planning, and contingency scenarios help teams respond quickly to emerging issues without disrupting care or overwhelming staff. Rely on Data-Driven Decision-Making Using performance metrics, adoption indicators, and feedback loops enables project teams to identify issues early, adjust course, and make informed decisions that improve both execution and outcomes. Integrate Change Management Early Change management is most effective when introduced at the start rather than after solutions are built. Early integration allows teams to align project milestones with communication, training, and reinforcement activities that reduce disruption and accelerate adoption. Clear Communication and Team Collaboration Healthcare projects depend on coordination across clinical, operational, technical, and regulatory teams. Consistent, transparent communication keeps stakeholders aligned, builds trust, and ensures that everyone understands not just what is changing, but why it matters. Dedicated Change Management Resources and Budget Sustainable change requires investment. Allocating dedicated change management resources and budget signals organizational commitment and ensures that training, communications, leadership engagement, and reinforcement are adequately supported throughout the project lifecycle. Turning Change Into Better Care Even small changes can create a meaningful impact. Simple adjustments, like redesigning workflows, reorganizing supply rooms, or standardizing processes, often deliver outsized benefits when adoption is intentionally managed. The difference is not the size of the change, but the approach. When people are prepared, supported, and reinforced, new ways of working take hold and become part of everyday care. Frequently Asked Questions What is the role of a project manager in healthcare? A healthcare project manager is responsible for planning, coordinating, and delivering initiatives that improve how care is delivered and supported. This includes managing scope, timelines, resources, risks, and stakeholder alignment across clinical, operational, technical, and regulatory teams. In healthcare, the role also requires close collaboration with clinicians and leaders to ensure projects are implemented safely and with minimal disruption to patient care. Why is change management important in healthcare projects? Change management is critical because healthcare projects require people to adopt new ways of working in high-pressure environments with little room for error. Without effective change management, projects may be delivered on time but fail to achieve their intended outcomes if few people embrace the change. Integrating change management helps ensure new systems, processes, and workflows are understood and used continuously. How can healthcare organizations improve their change management practices? Healthcare organizations can strengthen their change management capability by engaging leaders as active sponsors, involving clinicians early, embedding change management activities into project plans, investing in training, and measuring adoption and performance. What strategies can be employed to manage resistance to change in healthcare? Managing resistance starts with understanding it. Early stakeholder engagement, transparent communication, and clear explanations of why a change is happening help reduce uncertainty. Training employees, making sure leadership is visibly supporting the change, and reinforcing its importance to help staff build confidence and proficiency in the new way of working. When resistance is addressed proactively and empathetically, healthcare teams are more likely to embrace change and integrate it into daily practice.

Editor's Choice

Digital Transformation Made Real With Change Leadership

Everyone is racing toward digital transformation. But what separates those who talk about it from those who achieve it? The answer isn’t technology. It’s leadership. The promise is compelling: smarter operations, faster decisions, deeper connections. But transformation doesn’t succeed on tools alone. It demands bold vision, aligned leadership and cultures ready for change. Without these, even the best-funded initiatives stall. This article breaks down the trends shaping digital transformation—and more importantly, shows how to lead through them with clarity, coordination and a people-first mindset. What Is Digital Transformation? Digital transformation integrates technology across business functions, reshaping operations and customer experiences. The process involves reshaping business processes, company culture and customer experiences. But transformation only happens when people adopt new ways of working. The success of a new CRM or AI platform depends not on deployment, but on whether teams choose to engage, adapt and own the change. Digital tools create potential. People turn that potential into performance. Why Is Digital Transformation Important? Because the pace of change won’t slow down. Markets evolve. Expectations rise. And technology keeps pushing forward. If you delay, you risk falling behind. Digital transformation helps resilient, adaptive businesses stay ahead. It enables efficiency, allows for deeper customer relationships, and provides leaders with the clarity to make faster, smarter decisions. Here’s what the results may look like in practice: Operational efficiency – Intelligent systems and real-time analytics streamline day-to-day processes, reducing manual effort and freeing teams to focus on higher-impact work. Customer centricity – From personalized marketing to predictive support, digital transformation helps businesses understand and serve customers more effectively. Operational agility – A flexible digital foundation allows organizations to test new ideas, launch initiatives faster, and adapt to shifting market demands without major disruption. Competitive resilience – Digital maturity builds the structural flexibility and clarity leaders need to make smarter decisions and outpace competitors. Together, these capabilities position organizations to move with confidence—ready to pivot, grow, and lead in a constantly changing landscape. But staying ahead demands a clear view of what’s next. To lead effectively, organizations must understand the forces shaping the digital future and be ready to act. What’s Ahead: Trends in Digital Transformation Digital transformation trends will see the rise of AI-driven automation, hyper-connected ecosystems and the increasing importance of sustainability and cybersecurity. AI agents and spatial computing will also gain prominence. Let’s take a look at these trends in more detail: The rise of AI-powered technology AI is becoming the engine behind smarter, faster and more adaptive businesses. Organizations are embedding AI into core operations, transforming everything from customer service to supply chain management. The AI market surpassed $184 billion in 2024—a sharp increase of nearly $50 billion from the previous year. And the momentum isn’t slowing down. Projections show it could skyrocket to beyond $826 billion by 2030. This shift signals the transition from testing AI to actually putting it to work, and seeing real, measurable results. Here are some of the key AI technologies powering digital transformation: Generative AI – Gen AI improves creative and customer-facing workflows by generating text, images, code and more in real time. It helps personalize marketing campaigns, draft content, assist in product design, and even simulate business scenarios. Research shows that 40% of companies have already adopted Gen AI. AI-driven automation – Streamlines repetitive, manual tasks such as data entry, scheduling and report generation. Automating these time-consuming processes allows organizations to reduce errors, cut costs and free up time for employees to focus on higher-value work that requires human insight, like managing change. AI agents – Similar to chatbots but with more advanced capabilities, AI agents use natural language processing, machine learning and decision-making capabilities to perform tasks independently. They can manage calendars, handle complex customer service requests, monitor systems for anomalies, and take proactive steps. Adopting AI is one of the most complex and high-potential shifts organizations can face. Realizing its full benefits requires a deliberate focus on people, processes and change readiness. Cloud-native is the new normal Legacy systems are quickly becoming a thing of the past, with agile, scalable cloud solutions taking center stage. The shift is undeniable—nearly 92% of digital leaders say that their companies adopted cloud technology on a small or large scale. Here are some of the key approaches driving this transformation: Cloud-native applications – These are tools built specifically for the cloud environment. With cloud-native apps, organizations can scale faster, innovate more efficiently, and stay ahead of the curve. Multi-cloud strategies – These offer organizations the flexibility to combine multiple cloud services for their needs. They help businesses mitigate security risks by diversifying their cloud environment. Serverless computing – A cloud computing model where the cloud provider manages the infrastructure, such as servers and virtual machines. Developers can then focus on writing code, while the cloud provider handles all scalability and infrastructure concerns. Moving to the cloud requires a cultural shift that demands reskilling, collaboration across teams, and aligning leadership around a digital-first vision. The most successful organizations will be those that adapt quickly and foster an environment of continuous learning and innovation. Human-centric personalization Customers and employees now expect personalized, connected digital experiences that cater to their needs and behaviors. Research shows that 73% of customers expect better personalization as technology improves. This means that many organizations will focus on creating deeply relevant and intuitive interactions that anticipate what people want before they even ask. Here are the key technologies driving the future of personalization: Hyper-personalization – Takes customer engagement to the next level by delivering tailored experiences in the moment. This means offering the right content, products or services at the right time based on individual behaviors, preferences and context. Edge computing – Reduces latency by processing data closer to where it’s generated. This means faster, more responsive interactions—especially for real-time applications—enhancing user experience and reducing reliance on centralized data centers. IoT (Internet of Things) – Creates a network of connected devices that communicate and respond autonomously. With IoT, you can automate processes, track assets and deliver experiences that respond to real-world events in real time, creating a more dynamic and responsive environment. Leaders must ensure people know how to engage with and leverage these technologies. Providing the right training, fostering a culture of continuous learning, and aligning teams around a shared vision of personalization are key to achieving this. Improving security and data governance Security is increasingly becoming a strategic priority that impacts every part of the business. Protecting sensitive data and ensuring regulatory compliance are foundational to sustainable growth and building trust with customers. In fact, research shows that 76% of companies globally stated that cybersecurity was the leading priority for their IT initiatives. So, what technologies are leading the transformation? Zero trust architecture – An always-verified access model that assumes no one—inside or outside the organization—should automatically be trusted. Every user and device must continuously authenticate before accessing systems. This ensures robust protection against breaches. AI-powered threat detection – Traditional security measures often rely on static rules and human intervention, which can leave gaps in defense. In contrast, real-time, adaptive protection, powered by AI, continuously learns and evolves to detect and respond to threats before they escalate. To ensure these technologies are fully adopted, leaders must support employees in understanding and consistently following secure practices and integrate security into the company culture. The Prosci Methodology can help organizations manage this transformation. With its proven change management approach, you can drive culture-embedded, compliant transformation and make security and data governance integral to daily operations. Real-World Cases of Successful Digital Transformation Projects Companies that embrace new technologies are reaping the benefits, from improved operational efficiency to enhanced customer experiences. Here are three real-world examples of companies that have successfully done so: Proximus Proximus, Belgium’s largest telecommunications provider, spearheaded its digital transformation by piloting a focused, data-driven marketing initiative. Partnering with Digipolitans and Google, the company built a 12-week agile campaign around promoting Netflix subscriptions. By leveraging behavioral data and Google Marketing Platform tools, Proximus streamlined campaign delivery and personalized digital touchpoints. The results were striking: a sixfold increase in sales leads, a 14% conversion rate (up from 4%), and a 72% influx of new site visitors—all achieved with a smaller budget. The initiative also catalyzed long-term structural change across the organization. Siemens Siemens is a global technology company that specializes in industrial automation, digitalization and smart infrastructure solutions across sectors like manufacturing, energy and healthcare. The company is leading the charge in industrial technological innovation, unveiling breakthroughs in AI and digital twin technology at CES 2025. By digitizing its manufacturing operations with IoT, AI and digital twins, Siemens has transformed how it simulates, monitors and optimizes processes. The result: smarter solutions for clients, reduced downtime and greater supply chain transparency across its global footprint. Starbucks Starbucks is crafting the future of retail with AI. Through its “Deep Brew” initiative, Starbucks harnessed artificial intelligence to optimize inventory, streamline staffing and deliver hyper-personalized marketing. By embedding tech into every touchpoint, the company created smarter, more seamless customer and employee experiences, driving higher efficiency, more mobile orders and stronger loyalty program engagement. (Image Source) These real-world examples illustrate what’s possible when digital transformation is approached with clarity, alignment and a focus on people. Yet success stories are only part of the equation. Transformation at scale is rarely straightforward. Even the most prepared organizations encounter difficulties and uncertainty. Common Challenges of Digital Transformation Technology is only half the equation. Without the right leadership and support, even the most advanced solutions fall short. Misalignment, resistance and cultural inertia are the real barriers. Let’s examine the most common barriers that can stall digital transformation, and why overcoming them requires more than technology alone. Measuring return on investment (ROI) Unlike traditional investments, the ROI of digital transformation can be harder to quantify, especially in the early stages. Benefits like improved customer experience or greater agility are intangible or long-term, so how do you prove their financial impact? Organizations must define clear success metrics from the start, ones that go beyond immediate revenue and cost savings. This means tracking qualitative outcomes (like employee engagement or customer satisfaction) and quantitative results (such as efficiency gains or time-to-market improvements). ROI must also account for adoption metrics. Without widespread use, even the most advanced solutions won’t deliver value. Leaders need to monitor how well new technologies and processes are embraced across teams, not just whether they’re deployed. Prosci helps organizations put this into action with structured outcome tracking. Our change experts help organizations measure the real impact of change by linking adoption and usage to business results. Prosci Performance Levels Effective communication within organizations Transformation efforts often fail when vision and strategy aren’t well communicated across departments. Teams may work in silos, misunderstand objectives, or lack visibility into how their work connects to broader initiatives. To avoid these pitfalls, communication must be ongoing, cross-functional and directly connected to the "why" behind the change. It’s not enough to share updates. You need to create a communications plan so that every person in your organization understands the broader purpose of the change, their role in achieving it, and how each department’s efforts fit into the bigger picture. A well-designed communications plan ensures messaging is consistent, timely and aligned with business goals. The plan should outline: Key messages Target audiences Preferred communication channels Frequency of updates When communicating updates around change, it’s also important to consider who’s delivering them. Prosci research shows that people prefer to receive certain change messages from specific roles in the company: Preferred Senders of Messages During Change To ensure people are receptive to communication, it’s important to consider their preferences. Aligning communication with trusted voices helps leaders foster an organizational culture of transparency, strengthen credibility and inspire confidence across the organization. Cultural shift and adaptation Digital transformation requires a fundamental shift in mindset across the organization. One of the biggest challenges is bridging the cultural gap between the old way of working and the new approach required for transformation. Leaders must shift from directive management to transformational leadership. Simply implementing new systems or processes is not enough. You need to consistently demonstrate the mindsets and behaviors that set the tone for others to follow. Creating safe spaces for experimentation is also important. Innovation labs, pilot programs and internal communities allow teams to explore new tools and approaches, and fail forward without the risk of major disruption. This creates an environment where change becomes a constant opportunity, rather than a threat. To overcome these challenges, digital transformations need to be built on trust, clarity and engagement—from the C-suite to the front line. That’s where change management becomes the differentiator. Why Change Management Is The Missing Link Change management isn’t a side task—it’s the work. If people aren’t supported through the change, transformation is destined to fail. Without the right support, employees may be apprehensive about new systems, underutilize tools or revert to old habits, undermining the entire initiative. Digital transformation struggles when change is done to people, not with them. A structured, people-focused approach is critical to driving successful transformation. Structured, intentional change leadership aligns people with purpose, equips them for the transition, and significantly improves adoption. Prosci helps organizations navigate transitions smoothly, creating lasting adoption and securing long-term success. It’s the bridge that connects digital technology implementation with real, sustainable cultural shifts within the organization. Supporting people with the Prosci ADKAR Model At the heart of the Prosci Methodology is the Prosci ADKAR® Model, a proven model that breaks down individual change into five key elements: Awareness, Desire, Knowledge, Ability and Reinforcement. Prosci ADKAR Model These elements represent the building blocks of successful transformation on an individual level. By understanding where people are in the digital transformation journey, leaders can pinpoint specific barriers and provide targeted support, whether that’s through communication, training or coaching. The ADKAR Model also helps people understand why the change is happening, what’s in it for them, and how they’ll be supported through the transition. And when people see the purpose and benefits clearly, they’re more likely to engage, adopt and champion the change. Aligning at scale with the 3-Phase Process The ADKAR Model drives successful change on a personal level, but the Prosci 3-Phase Process scales that impact across the organization. It provides a structured framework to lead enterprise-wide transformation. Here’s an overview of the three phases: Phase 1 – Prepare Approach – In this phase, change leaders define success, assess readiness and build a tailored strategy for change. Phase 2 – Manage Change – In this phase, the team develops and delivers the bulk of change management activities, from communication and training to resistance prevention and assessments. Phase 3 – Sustain Outcomes – In this phase, the organization measures adoption, collects feedback and takes steps to ensure the change sticks. Guiding organizations through these phases help teams lead digital transformation initiatives with clarity, consistency and a sharp focus on their people. Prosci 3-Phase Process In the context of digital transformation, aligning at an organizational level is essential. It connects the dots between digital technology rollouts and human adoption, ensuring that new tools and systems are used to their full potential. Supporting change with Prosci technology To drive meaningful change at scale, you need the right tools. Prosci’s innovative technology solutions can make all the difference: Proxima is a web application that guides users through the Prosci Methodology to help them achieve change success. With built-in templates, tools and dashboards, Proxima keeps teams aligned and focused on what matters most—achieving successful outcomes and delivering measurable value. Kaiya™, Prosci’s expert change management AI tool, supports change leaders in real time, giving you instant access to change management insights, best practices and tailored solutions. Whether you’re building a communications plan or scaling across multiple initiatives, Kaiya helps you move faster, think smarter and extend your impact across the organization. Preparing for Digital Transformation in 2026 and Beyond Digital transformation offers immense promise, but it only delivers when led with clarity, conviction and a commitment to people. The organizations that succeed won’t be those with the flashiest tools, but those who treat change as a capability. That’s where Prosci comes in. With structured, flexible, and research-based approaches like the ADKAR Model and 3-Phase Process, Prosci equips organizations to lead with purpose, align their people, and make transformation stick. Because digital change isn’t just about moving fast. It’s about moving forward, together.

Read story

Read the Latest Stories

For Individuals

Prosci Certification vs CCMP: Why You Need Both

Are you choosing between Prosci Change Management Certification and the ACMP® Certified Change Management Professional™ (CCMP™) credential? It's not an either-or decision—these credentials serve complementary roles in your professional development journey, not competing alternatives. Understanding how they work together creates a more powerful career advancement strategy than viewing them as an either-or decision. Prosci vs. CCMP: Understanding What Each Provides Prosci Change Management Certification provides methodology training with a research-based framework for managing organizational change. This change management training course delivers: Practical application of the ADKAR® Model and Prosci Methodology to real projects Immediately actionable skills and tools for change management A change management plan template and hands-on experience 23 hours of qualifying education toward CCMP requirements CCMP validates your professional experience through rigorous credentialing. This credential signifies: Demonstrated experience applying change management across multiple projects and contexts Adherence to industry best practices as defined by ACMP's Standard for Change Management© (Standard©) Commitment to ongoing professional development (60 hours every 3 years) Professional credentialing and industry recognition The key distinction is that Prosci Change Management Certification provides training and methodology, while CCMP provides professional credentialing and industry recognition. Prosci focuses on skill-building and practical application, while CCMP validates professional experience through rigorous assessment based on ISO standards. This makes Prosci Certification a strategic step toward achieving your CCMP, as it provides the qualifying education credit required for credentialing eligibility. How ACMP's Standard Connects to Prosci Certification ACMP's Standard for Change Management takes a method-neutral approach, defining generally accepted practices and processes without prescribing specific tools or templates. This means the Standard describes what effective organizational change management looks like without dictating exactly how to achieve it. The Prosci Methodology aligns with this Standard while providing the specific "how"—the concrete tools, templates, and step-by-step processes that make the Standard actionable. Where the Standard might describe the importance of evaluating change impact and organizational readiness, Prosci provides the 10 Aspects of Change Impact. When the Standard outlines developing change management plans, Prosci offers the ADKAR Blueprint to structure individual change planning and Proxima as a comprehensive web application to guide practitioners through applying the methodology systematically. This alignment is why Prosci maintains Qualified Education Provider™ (QEP™) status with ACMP. Our Change Management Certification Program meets the Standard's requirements for change management education while delivering practical methodology training that prepares you to apply those standards in your organization. How Prosci Certification Supports Getting Your CCMP Many change professionals already have experience managing organizational transitions before pursuing Prosci Change Management Certification. They see certification as an opportunity to formalize their approach with a proven methodology and gain access to research-backed tools that strengthen their current work. When you're ready to pursue professional credentialing, Prosci and CCMP work as complementary stages in your career development: Step 1: Prosci Certification for methodology foundation Whether you're new to change management or have been managing change projects for years, Prosci Certification provides a research-based framework to strengthen your approach. This program teaches you to apply the Prosci Methodology to a current project you're working on, giving you structured tools to enhance your existing practice. The program provides 23 hours toward the 21-hour education requirement for CCMP and Prosci's QEP status ensures our program aligns with ACMP's Standard for Change Management, positioning you for future credentialing while immediately improving your current organizational change management effectiveness. Step 2: Apply skills and gain experience Use what you learned in your Prosci change management course to manage change projects in your organization successfully. Whether building on existing experience or starting fresh, our methodology provides a structured approach that helps you deliver consistent results while building the documented track record of successful change management application required for CCMP eligibility. Step 3: CCMP application and credentialing Once you have sufficient experience applying change management practices—including those learned through Prosci training—you're positioned to apply for CCMP credentialing. Your experience using Prosci Methodology demonstrates adherence to the practices outlined in ACMP's Standard. The application undergoes assessment, and the exam is conducted in English. Step 4: Ongoing Professional Development CCMP requires 60 hours of continuing education every three years. Prosci's Model Mastery programs and other advanced training options provide qualifying professional development units (PDUs) while deepening your expertise in specific methodology applications. Understanding CCMP Eligibility Requirements Before pursuing CCMP, you need to meet specific eligibility criteria: Experience: 4,200 hours (~3 years) with a 4-year degree, or 7,000 hours (~5 years) with secondary education of change management experience Training: 21 hours of change management training completed within the past 7 years that aligns with ACMP's Standard for Change Management Application: Complete application undergoes ACMP assessment; applications must be submitted in English and are subject to audit Prosci Certification provides 23 hours of qualifying education, efficiently meeting the training requirement while preparing you to gain the experience needed for eligibility. Benefits of Combining Prosci Certification and CCMP Build on Experience – Prosci Certification formalizes and enhances what you're already doing. This creates a stronger foundation for CCMP pursuit while immediately improving your effectiveness on current projects. Prosci Certification ensures you have Standard-aligned education that's current (within 7 years) while CCMP validates your applied experience through rigorous assessment. Market Differentiation – Prosci Certification differentiates you through proven methodology expertise, whether you're formalizing existing skills or building new ones. CCMP provides additional differentiation through professional credentialing that requires demonstrated competency. This dual approach positions you effectively whether you're seeking advancement, new opportunities, or client credibility. Investment That Compounds – Rather than viewing these as separate investments, this approach treats methodology training and professional credentialing as complementary career assets that build on each other for maximum impact. Prosci or CCMP? Which Should You Choose First? Your path depends on where you are as a change management practitioner and your immediate goals for advancing in organizational change management. Consider these common scenarios to determine your next step: Already managing change projects? Stop relying on ad hoc approaches that leave results to chance. Prosci Change Management Certification gives you the research-backed methodology that turns your experience into consistent, documented success—while providing the 23 hours of Standard-aligned education that positions you for CCMP credentialing. Your current projects become the foundation for both immediate improvement and future professional recognition. New to change management or making a career transition? Don't enter the field without proven frameworks. Prosci Change Management Certification builds your methodology foundation with immediately applicable skills, giving you confidence to tackle real projects while earning education hours that count toward CCMP requirements. Start strong, not from scratch. Considering CCMP but missing formal training? Bridge the gap efficiently. Prosci Change Management Certification exceeds CCMP's 21-hour education requirement while ensuring your training aligns with ACMP's Standard—all within the required 7-year timeframe. Transform your experience into credentialing readiness. Ready to strengthen your change management practice? Explore Prosci's certification program and transform how you approach organizational transformation—starting with your very next project. Need to make the business case for training investment? Check out our guide to securing approval for change management certification for templates and talking points that demonstrate ROI to your organization.

Preventing and Managing Resistance to Organizational Change

After working with organizations through thousands of change initiatives, we've noticed practitioners spend enormous energy responding to resistance that could have been prevented. They build elaborate response strategies, hold difficult conversations, and work to convert detractors when the real opportunity was months earlier during planning. The pattern is understandable. Resistance feels urgent when it appears. But our research tells a different story about where to focus your effort. What Prosci Research Reveals About Resistance to Change In our Best Practices in Change Management research, participants identified the top reason employees resist change isn't fear, like many people assume. It's not even desire to maintain the status quo. It's lack of awareness about the purpose and reason for the change. This matters because it fundamentally shifts how we approach our work. When people can't answer "What's in it for me?" or don't understand the business reasons driving the change, their hesitation isn't resistance in the traditional sense. It's a gap in our change approach. The other reasons people resist follow similar patterns: Changes in job roles create concern when people lack desire to adopt new ways of working or feel they've lost autonomy Fear of the unknown emerges from uncertainty about the future and past experiences with failed changes Lack of support from leaders undermines confidence in the change Exclusion from change-related decisions leaves people feeling unheard or blindsided Each of these causes points to something we can address proactively. Resistance Prevention Costs Less and Works Better There are two distinct avenues for addressing resistance to organizational change: Resistance Prevention and Resistance Response. Prevention works to build readiness before barriers take root. Response addresses existing barriers after they appear. Prevention requires less effort, proves more cost-effective, and has a higher potential for success. This isn't just our perspective. Human-centered design principles emphasize understanding user needs before building solutions. Bridges' transition model shows that people move through predictable stages as they process change. When we design our approach around how people actually experience transition, we prevent many of the barriers that look like resistance. Effective steps for preventing resistance to organizational include: Define success clearly – Connect organizational goals to individual benefits. When people understand what the change will deliver and why it matters, you've addressed the primary cause of resistance before implementation begins. Assess readiness early –Identify stakeholders and their potential concerns. This isn't about predicting who will resist—it's about understanding change characteristics that might trigger hesitation so you can build your approach accordingly. Build strong sponsorship – Provide the visible support and commitment people need to feel confident in the change. A coalition of sponsors across impacted areas reinforces that message consistently. Equip people managers as CLARC leaders – When managers can communicate clearly, serve as liaisons between their teams and the project, advocate for the change, address concerns, and coach individuals through adoption, you've created a support structure that prevents most barriers from becoming significant obstacles. Develop targeted communications – Address specific WIIFM concerns for each impacted group. Two-way channels for feedback ensure you're hearing what people need rather than assuming. Create participation opportunities – Allow employees to shape solutions where appropriate. This directly addresses one of the five primary causes of resistance. When people contribute to change design and sequencing, they feel heard rather than targeted by decisions made without their input. Using The ADKAR Model to Diagnose and Respond To Resistance Even with strong prevention, you'll encounter barriers. People are complex. Organizations are complex. Not every concern surfaces during planning. When you see behaviors that signal hesitation or opposition, the Prosci ADKAR Model provides your diagnostic framework. Instead of labeling people as resistant, you identify which element presents the barrier: Awareness: "Why are we doing this?" needs clearer messaging about the reasons for change Desire: "What's in it for me?" needs better understanding of personal impacts and benefits Knowledge: "I don't know how" signals a training or guidance gap Ability: "I can't make it work" means they need more coaching or practice Reinforcement: "Why keep doing this?" indicates missing reinforcement mechanisms Each barrier requires different interventions. Attempting to address an Awareness barrier with more training wastes everyone's time. Trying to build Desire before establishing Awareness leaves people confused about why you're asking them to support something they don't understand. The model keeps you focused on root causes rather than symptoms. When mid-level managers show high resistance, as our research indicates they often do, ADKAR helps you understand why. Are they aware of the change and its business drivers? Do they have confidence in their ability to lead their teams through adoption? Have organizational culture issues or past negative experiences undermined their belief that this change will succeed? For managers specifically, our research identifies five primary resistance causes: Organizational culture issues, including risk-averse environments and past negative experiences Lack of awareness and knowledge about the change and its ROI Lack of support and commitment when managers believe the change is a bad solution or fear losing control Misalignment between project goals and personal incentives Lack of confidence in their ability to lead the people side of change Understanding these specific causes allows you to address them systematically rather than treating all manager resistance as a monolithic problem. Responding Effectively to Resistance During Organizational Change When you need to respond to existing barriers, focus on behaviors rather than people. Never label individuals as resisters. Describe the specific behaviors you observe and what they might indicate about your change approach. Listen actively to understand root causes. What you're hearing gives you the information you need to adapt your approach: Trying to outlast the change signals people don't believe it's permanent or necessary Openly expressed negative emotions might indicate insufficient awareness or desire Absenteeism from trainings and meetings could mean knowledge or ability gaps Reverting to old ways shows that reinforcement mechanisms aren't strong enough Decreased productivity often reflects ability barriers or insufficient support during the learning curve Each of these behaviors tells you something specific about where to focus your response. Adapt based on what you learn. Address the specific ADKAR barrier with targeted interventions. Sometimes this means strengthening communications. Sometimes it requires more sponsor visibility. Sometimes it's adjusting timelines or implementation approaches to accommodate real constraints. Reinforce progress throughout the journey. Celebrate adoption milestones and share success stories that show how addressing concerns improved the change. This builds momentum and demonstrates that feedback creates real adaptation. When You Encounter Resistance to Organizational Change The practitioners who excel at responding to and preventing resistance to change share a common practice: they examine their own contribution before attributing barriers to others. When you encounter resistance, ask yourself: Have I actively listened to what people are saying? Have I helped sponsors articulate a compelling reason for the change? Have I aligned messages with the right senders and ensured those senders feel prepared? Have I established genuine feedback loops that allow concerns to surface early? This isn't about self-blame. It's about recognizing that resistance reveals gaps in our approach. When we see it as diagnostic information rather than an obstacle to overcome, we transform how we work. The Prosci Methodology sequences conversations deliberately. Define Success, Define Impact, Define Approach build on each other to create a comprehensive change strategy. When followed systematically, each conversation provides input for the next. This structure inherently prevents many barriers because you're building readiness as you develop your approach. The real work of addressing resistance isn't about converting people or demonstrating consequences. It's about using the ADKAR Model diagnostically, focusing on prevention, engaging people early in the process, and adapting based on what you learn. It's about building feedback loops into your approach from the beginning and responding to what those loops reveal. Resistance will always be part of change. People need time to process, adapt, and build new capabilities. But when you focus on prevention and use ADKAR to diagnose barriers when they appear, you transform resistance from a threat to your timeline into information that makes your change approach stronger.

View All

Projects and Initiatives

The Real Costs of Poorly Managed Change

When organizations overlook or mismanage the people side of change, they face significant consequences that affect both immediate project success and the organization's long-term health. Understanding these impacts is crucial to safeguarding your investments and ensuring sustainable growth. The Immediate Impacts of Poorly Managed Change Imagine launching a change initiative with the best intentions but without a structured change management approach. This scenario often leads to: Project Delays and Missed Milestones: Without addressing the people side of change, projects are prone to delays. Research shows that projects with excellent change management are 7x more likely to achieve change success, highlighting the importance of timely execution. Budget Overruns: Inadequate change management can cause budgets to spiral out of control, necessitating additional funding. This often results from unexpected resistance and the need for redesign and rework. Rework and Redundancy: Due to unclear objectives and a lack of stakeholder commitment, teams may find themselves reworking designs and repeating tasks. This inefficiency not only increases costs but also demoralizes teams. Resource Unavailability: As support dwindles, resources become scarce, further hindering project progress. Active and visible sponsorship is critical to maintaining momentum and resource allocation. Emergence of Obstacles: Unanticipated challenges can derail progress, making it difficult to achieve project goals. Effective change management mitigates these risks by anticipating resistance and preparing responses. In extreme cases, projects may be shelved or abandoned entirely, resulting in wasted investments and lost opportunities. Long-Term Consequences of Projects With Poor Change Management While immediate project impacts are visible, poorly managed change creates deeper organizational wounds that can persist for years: Productivity and performance declines Sustained Productivity Declines: Poorly managed change can lead to long-term productivity drops. Employees struggle to adapt, resulting in decreased efficiency and missed opportunities for improvement. Declining Work Quality: Without proper guidance, the quality of work suffers as employees are unsure of new processes and expectations. Missed Efficiency Gains: Change initiatives often aim to improve efficiency. However, these gains are lost if the change is not effectively managed and adopted. People and culture impacts Loss of Valued Employees: High-performing employees may leave the organization due to frustration and dissatisfaction with poorly managed change. Plummeting Team Morale: Team morale declines as change fatigue sets in, making it difficult to motivate and engage employees. Resistance Becomes Norm: A legacy of failed change initiatives fosters a culture of resistance, making future changes even more challenging. Stakeholder relationships suffer Customer Relationships Suffer: Poorly managed change can negatively impact customer interactions, leading to dissatisfaction and potential loss of business. Strained Supplier Partnerships: Changes that are not communicated or managed well can strain relationships with suppliers, affecting supply chain efficiency. Weakened Competitive Position: An organization's inability to adapt and innovate can weaken its competitive position in the market. Increased Regulatory Compliance Risks: Failure to manage change effectively can lead to non-compliance with regulations, posing legal and financial risks. Breaking the Cycle: Transform Change into Opportunity Change management isn't just another project cost—it's a strategic investment that protects your organization's future. Here's how proper change management transforms risks into opportunities: Prevents Budget Overruns and Resource Waste: By addressing the people side of change early, organizations can avoid costly redesigns and rework. Maintains Productivity During Transitions: Structured change management ensures that employees remain productive and engaged throughout the change process. Keeps Valuable Employees Engaged: By actively involving employees and addressing their concerns, organizations can retain top talent. Builds Change Capability for Future Initiatives: Developing change management capabilities prepares organizations for future transformations, reducing resistance and fostering a culture of adaptability. Delivers Promised Project Outcomes and ROI: Effective change management drives faster adoption, higher utilization, and greater proficiency, ultimately enhancing project ROI. Your Path to Change Success Starts Now Don't let poor change management derail your critical initiatives. Whether you're launching a new technology, restructuring your organization, or transforming your processes, investing in change management is investing in success. Our research-backed solutions can help you build a strong foundation for successful change. Let's create change success together.

How Microsoft Transformed Customer Success with the ADKAR Model

When Microsoft shifted to subscription-based licensing models for its core technology solutions and transitioned to cloud services, everything changed. Suddenly, success wasn't just about delivering software—it was about ensuring customers actually adopted and used these solutions to drive business value. Without adoption, there's no renewal. Without renewal, there's no sustained revenue. This fundamental shift made change management essential to Microsoft's business model. But they needed more than DIY approaches. They needed a scalable, research-backed methodology that could work across thousands of customers and 250,000+ employees, partners, and stakeholders worldwide. The solution? Partnering with Prosci to increase customer adoption rates. Microsoft's approach represents a fundamental shift in how they think about technology adoption—moving from a focus on features and functionality to understanding the people side of change. ON DEMAND WEBINAR: How Prosci and Microsoft Are Redefining Change Success in the AI Era Microsoft’s Director of Business Programs, Steve Green, joined Prosci for a live discussion about building change capability at scale, managing continual change driven by AI, and how organizations should prepare to lead change in the future. Watch the on demand webinar above, or keep reading to hear more about Microsoft's win with building change capability in it's CSR group. Why Traditional Customer Success Approaches Fall Short At most Software-as-a-Service (SaaS) organizations, customer success teams rely on "lighter-weight" adoption frameworks as a benefit that comes with the purchase of the service. These can work well for straightforward implementations, but when adoption gets complicated—when resistance emerges, stakeholders become cautious, or projects stall—informal approaches often fail to move the needle. Microsoft's Customer Success Organization, which works with larger customers across Microsoft 365, Dynamics, and Azure, discovered that many customers underestimate what's truly needed to adopt and realize value from new technologies. The challenge isn't technical—it's human. It's about changing behaviors, shifting mindsets, and helping people see the value in new ways of working. This realization led Microsoft to embrace Prosci's research-backed methodology and the ADKAR Model as their foundation for customer success. The methodology provided both the framework and the credibility they needed to have meaningful conversations about change with enterprise customers. How Microsoft Uses ADKAR to Drive Customer Adoption The Microsoft 365 Customer Success organization applies the ADKAR Model in four primary ways to influence buy-in and overcome adoption barriers. 1. Building awareness of the need for change management The ADKAR Model's strength lies in its simplicity and universal applicability. Microsoft's customer success managers (CSMs) use practical exercises to help customers understand the change process. For example, they might ask someone to write their name with their non-dominant hand, then explore the questions that immediately come to mind: "Why should I change?" "What's wrong with how I've always done this?" This simple exercise reveals a profound truth: even minor changes feel awkward and require conscious effort. When customers experience this firsthand, they begin to understand that everyone impacted by a technology implementation must go through this same psychological process—or the project won't achieve the adoption and success they're aiming for. 2. Backing conversations with research and data Microsoft's partnership with Prosci provides access to extensive research that CSMs use to build compelling cases for structured change management. When customers see data on project failure rates without proper sponsorship, or understand the correlation between change management effectiveness and sponsor engagement, they're more likely to invest in doing change right. Correlation of Sponsor Access with Change Management Effectiveness This research-backed approach gives Microsoft's teams instant credibility. Customers recognize Prosci as the leader in change management research, so when Microsoft professionals show up with these insights and tools, they're seen as experts in driving adoption, not just technology vendors. 3. Diagnosing and addressing adoption barriers The ADKAR Model provides a diagnostic framework for understanding where adoption efforts get stuck. CSMs use it to identify common blockers: Lack of Sponsorship: When decisions aren't getting made and stakeholders seem cautious, it usually points to weak sponsorship. Effective sponsors actively and visibly participate in the change, build a coalition of sponsorship, and communicate support and promote the changes to impacted groups. The ADKAR Model helps CSMs communicate how customers can encourage their sponsors to adopt their role and actively participate in and promote the change. ADKAR Barrier Points: By mapping customer challenges against the ADKAR elements, CSMs can quickly identify whether adoption issues stem from lack of Awareness (people don't understand why change is needed), insufficient Desire (people aren't motivated to participate), missing Knowledge (people don't know how to change), limited Ability (people can't implement the change), or weak Reinforcement (people aren't supported in sustaining new behaviors). The Prosci ADKAR Model Anticipate and Prevent Resistance: Customer success teams frequently encounter resistance as they guide customers toward new, more people-centric approaches to technology adoption. Rather than waiting for resistance to emerge and then trying to overcome it, Microsoft's approach focuses heavily on prevention—identifying potential sources of resistance early and addressing root causes before they escalate. When resistance does emerge, CSMs apply techniques like "listen and understand objections" and "show benefits in real and tangible ways" to address concerns directly. For example, when someone resists a new system or process, it's typically because they lack Awareness of why the change is necessary, don't see personal benefits (Desire), feel unprepared to make the transition (Knowledge/Ability), or haven't received adequate support to sustain new behaviors (Reinforcement). 4. Creating a common language for change One of the most valuable aspects of Microsoft's approach is how the ADKAR Model creates a shared vocabulary for discussing change with customers. Rather than talking past each other about "user adoption" or "training needs," Microsoft teams and their customers can have precise conversations about awareness building, desire creation, knowledge transfer, ability development, and reinforcement planning. This common language helps break down barriers between technical teams and business stakeholders, between Microsoft consultants and customer project managers, and between leadership and end users. Everyone understands the process, everyone knows their role, and everyone can contribute to success. Building Enterprise Change Capability at Scale Microsoft's commitment to change management extends far beyond their Customer Success teams. They've built an enterprise-wide capability that includes: Certified instructors who can deliver Prosci training globally Customized resources tailored to Microsoft's culture and customer needs Self-serve tools that partners and customers can access independently Integration with existing Microsoft frameworks and methodologies This comprehensive approach ensures that change management isn't just something that happens during customer engagements—it's embedded in how Microsoft operates as an organization. The competitive advantage of change done right Microsoft's investment in change management creates differentiation in a crowded technology market. While competitors focus primarily on features and capabilities, Microsoft can demonstrate expertise in the most critical aspect of technology success: getting people to actually use the solutions they've purchased. As Steve Green, Director of Business Programs as Microsoft explains, "We weren't unsuccessful before—we were very successful. But we always wanted to accelerate how quickly we can achieve success. Having access to research, to people who are like-minded and want to achieve success, has made a big difference." This acceleration shows up in measurably better customer outcomes, stronger renewals, and deeper relationships that extend beyond individual technology purchases to strategic partnerships. Key Takeaways for Customer Success Teams Microsoft's approach offers valuable lessons for any organization focused on driving customer adoption: People-side challenges require people-side solutions: Technology adoption is fundamentally about behavior change, not just training. Research and data build credibility: Backing recommendations with proven methodologies and statistics helps customers see the value of investing in change management. Simple frameworks enable complex conversations: The ADKAR Model's straightforward structure makes it easy to discuss sophisticated change management concepts with diverse stakeholders. Diagnosis before prescription: Understanding where adoption efforts are stuck allows for targeted interventions rather than generic solutions. Common language accelerates progress: When everyone speaks the same change management language, collaboration improves and results come faster. Change as a Strategic Capability Microsoft's transformation demonstrates what becomes possible when organizations treat change management as a core competency rather than an afterthought. By embedding a structured change management methodology throughout their Customer Success organization and beyond, they've created a sustainable competitive advantage that drives both customer success and business growth. The lesson isn't just about using better tools or frameworks—it's about fundamentally changing how you approach the human side of technology adoption. When you get that right, everything else follows.

View All

Enterprise

How to Achieve Your Digital Transformation Goals

Digital transformation is arguably the highest priority in business today. It’s also one of the hardest to get right. Research shows that 70% of digital transformation initiatives fail. That’s not because the technology doesn’t work. It’s because people aren’t supported enough to adopt and embrace it. Digital transformation goals sound promising: boosted productivity, reduced costs, improved customer experiences. But they only happen when people adopt new ways of working. Good change management provides the framework to turn digital goals into measurable results. And it does so by preparing, equipping and supporting your people through change. This article explores eight digital transformation goals and how to achieve them with change management. Because digital transformation only succeeds when people do. What Digital Transformation Goals Often Miss Digital transformation goals set out to reshape how an organization operates and competes. They aim to improve business processes, enhance customer experiences, and deliver a competitive edge through digital initiatives. Common digital transformation goals focus on improving areas such as: Customer experience and service delivery Operational efficiency and business processes Agility, innovation, and responsiveness Decision-making through data and insights Employee performance and collaboration Competitiveness, compliance and risk management But in the pursuit of these objectives, many organizations zero in on the tech and overlook the people. New systems roll out, but adoption doesn’t follow. Workflows change, but behaviors don’t. Transformation fails to take hold because people weren’t supported to succeed. Effective change management fixes that. By addressing both the technical and people sides of change, you can implement new technologies and equip your people to adopt them. Prosci’s Unified Value Proposition shows how this dual focus improves outcomes, accelerates adoption, and delivers sustainable change. Prosci Unified Value Proposition Next, we’ll explore eight common digital transformation goals—and why getting them right depends on preparing, equipping and supporting your people. 8 Digital Transformation Goals—and How to Achieve Them With a People-Centric Approach Digital transformation goals create the foundation for improved operations and business growth. Yet research shows that 70% of digital transformation initiatives fail. Transformation projects rely on new technologies, updated processes and expanded capabilities. But the key enabler of their success is people. When people and leaders are supported through change with the right tools and resources, adoption follows. In fact, Prosci research shows that organizations with excellent change management are seven times more likely to achieve their objectives. Correlation Between Change Management and Project Success Here’s how a structured, people-centric approach helps you realize the objectives of your digital transformation journey and sustain its results in the long term. 1. Increased adoption of new technologies A key digital transformation goal is to improve the adoption of new technologies across the organization. Most companies invest in digital tools to improve operations and enhance customer experiences. For example, a recent study found that 77% of businesses are either using or exploring the use of AI. But these improvements can only be realized when people understand, accept and use these technologies. Change management provides the structure to guide employees and leaders through this transition by: Empowering leaders to model commitment and reinforce the value of new technologies. Communicating the “why” and “how” behind the new technology and its impact on employees through a structured Communications Plan. Equipping employees with knowledge and skills to use the new technology effectively. This includes training plans, resources and ongoing support. A multinational chemical company faced this challenge head-on. After realizing that technically successful projects were stalling due to low employee adoption, they partnered with Prosci. Together, we customized training for their engineering-focused workforce and integrated change management into project workflows. Thanks to the partnership, the company increased its change maturity by 30%, cut training costs by over 75%, and aligned 20,000 employees under a common language for change. 2. Agility and adaptability A common digital transformation strategy objective is to create a more agile and adaptable workforce. This allows organizations to respond faster to change and innovate continuously as market demands shift. A people-centric approach is key to achieving this level of responsiveness. Employees need to be prepared and equipped to navigate change. And leaders need the skills to guide them through it. Change management helps build this capability along your digital transformation journey by: Developing change leadership skills to equip people leaders with the mindset, tools and behaviors needed to lead change effectively. Involving employees in the change process so they feel invested in the digital transformation project, which increases their willingness to embrace changes. Embedding structured, repeatable change practices to strengthen organizational responsiveness to factors such as changing market conditions. Over time, this builds a resilient organization that’s ready for what’s next. 3. Improved customer experience Customer experience is a defining element of digital transformation. Innovative technologies such as mobile apps can greatly enhance the way customers interact with your brand. These digital tools can help you deliver consistent, high-quality service at every touchpoint. But technology is only the first step in reaching this goal. Achieving it requires employees to understand their role in the customer journey and align their behaviors with the service vision. These behaviors are more likely to stick when they’re guided by leadership. Change management makes this possible by: Clearly defining roles and responsibilities to align behaviors with new digital processes and expectations. Coaching people leaders to guide teams through new ways of working and reinforce service behaviors. Reinforcing positive behaviors by recognizing and rewarding employees who positively impact customer experiences and meet customer expectations. The Drechtsteden Shared Services Center achieved this goal through structured change management. When eight separate service counters were causing inconsistent customer experiences, the firm partnered with Prosci to transform its service model and create a unified solution. After applying the Prosci ADKAR Model to guide individual transitions, the company achieved a customer satisfaction score of 7.9 out of 10, and created a sustainable framework for ongoing service improvement. 4. Increased operational efficiency Improving efficiency is a common goal in any digital transformation strategy. Organizations aim to reduce waste and encourage revenue growth by replacing outdated processes and legacy systems with streamlined automation. These process improvements only succeed when people adopt the new workflows correctly. Change management enables this by: Identifying adoption risks early so leaders can address issues before they impact performance. Training impacted teams so they understand how to apply new processes in their daily work. Tracking progress to ensure people are adopting the change and improvements are being realized. When people adopt new ways of working, organizations can unlock the full value of new technologies and achieve meaningful efficiency gains. How Change Management Supports Digital Transformation Goals 5. Data-driven decision-making Digital transformation efforts often focus on improving decision-making. Organizations invest in dashboards, analytics platforms and AI tools to leverage data for more informed decisions. Reaching this goal requires a shift in how people make these decisions, as they will need to rely on data rather than instinct or habit. Change management supports this shift by: Establishing trust by communicating the purpose of data initiatives and how they align with business goals. Building skills and knowledge to access, interpret and apply data in their work. Reinforcing data-driven behaviors over time so they become part of daily decision-making. When people have what they need to embrace new decision-making behaviors, they’re more likely to sustain those behaviors over time. 6. Improved compliance and lowered risk Digital transformation can strengthen compliance and reduce risk. New technologies offer better tools to manage data, enforce controls and meet regulatory requirements. But for these technologies to deliver compliance improvements, people need to understand and apply the changes correctly. Structured change management can help achieve this by: Delivering targeted training so people know how to operate within new systems and processes. Clarifying responsibilities to ensure individuals understand their role in maintaining compliance. Reinforcing consistent behaviors that support regulatory and policy alignment. With strong change management in place, compliance becomes embedded in processes and risk becomes easier to manage. 7. Innovation across the organization Driving innovation is a core goal of digital transformation. New technologies can facilitate new thinking and continuous improvement throughout the enterprise. Innovation only works when people feel confident to try new things. A people-centric approach helps instigate a cultural shift towards a more innovative environment. Change management supports this by: Encouraging experimentation and open feedback during digital transformation initiatives. Reinforcing a supportive company culture where people have the confidence to explore and learn. Ensuring strong leadership that promotes innovation and recognizes and rewards adaptive behavior. When people have the confidence to adopt an innovative mindset, it benefits the entire organization. 8. Internal change capability A core goal of digital transformation is not only to implement new technologies but to ensure your organization can continuously adapt and evolve. Building internal change capability enables this by equipping your workforce to lead change from within. Outsourcing this critical function limits long-term success. By equipping your people to lead and sustain change, you build the capability to drive successful outcomes across every initiative. Developing internal change capability requires a robust, repeatable process and clear language for change. This structured approach integrates change into the way your organization operates: Training internal practitioners to apply a repeatable, research-based approach to change. Coaching sponsors and people leaders to activate their networks and build momentum. Embedding change as a core competency across roles, functions and strategic initiatives. With internal change capability in place, you’ll be ready to navigate whatever changes lie ahead. How Structured Change Management Supports Digital Transformation Goals Successful digital transformation requires a deliberate approach to guiding people through changes in systems, processes and ways of working. Change management provides that structure. Supporting individuals while also addressing the technical side of change, it offers a foundation for implementing and sustaining digital transformation. The Prosci ADKAR® Model is a proven change management approach that helps people adopt change successfully. Here’s how this people-centric model helps you overcome digital transformation challenges and achieve your transformation goals. Prosci ADKAR Model Awareness of the need for change Our ADKAR Model starts by creating Awareness among employees about the need for digital transformation. This includes clearly communicating the reasons for change, such as improving efficiency, enhancing customer satisfaction or staying competitive. When individuals don’t understand why change is happening, they’re more likely to resist it. Fostering awareness of why the transformation is necessary will prevent negative reactions such as fear and uncertainty. Desire to support and participate The second element of the ADKAR Model focuses on building Desire to engage with the digital transformation efforts. A key part of this is showing employees how they stand to benefit personally from the change. For example, new tools will make their jobs easier by automating manual tasks. The Desire stage also encourages actively involving employees in the change process. This helps to foster a sense of ownership, increasing willingness to engage with new technologies and processes. Knowledge on how to change Lack of digital skills is a key barrier to successful transformation. Prosci’s study, Keys to Unlocking AI Adoption, reveals that nearly 40% of adoption challenges stem from skill gaps. The ADKAR Model provides a framework for delivering training programs that equip employees with the necessary knowledge to adopt new technologies. The Knowledge element also focuses on resources and support materials that ensure employees understand how to adapt to new workflows and processes. This understanding is crucial to successful digital adoption—without it, people lack both the skills and confidence to adopt change effectively. Ability to implement required skills Advanced technologies often require new competencies. To put these into action, people need the Ability to apply them. Our ADKAR Model helps to develop the behaviors employees need to thrive in a digital environment, such as using new tools accurately, following updated workflows, and adapting to new performance expectations. Targeted training programs build Ability in the specific areas that drive successful adoption. This includes hands-on practice and real-time feedback to build proficiency. Unlike the Knowledge element, which focuses on understanding, the Ability element ensures employees can apply what they’ve learned in real work situations. By removing barriers such as a missing capability, you can support employees to implement the change effectively. Reinforcement to sustain the change Reinforcing change is key to its sustainability. Without reinforcement, people can easily fall back into old habits and practices. Our ADKAR Model emphasizes this with strategies like recognition programs, ongoing support, and continuous improvement initiatives. Monitoring progress is also critical to the long-term success of your digital transformation initiatives. Without visibility into how individuals are progressing, gaps can go unnoticed and adoption can stall. Use ADKAR Assessments to track individual and team progression over time. Ensure that employees remain engaged and on track to meet your digital transformation goals. The Prosci ADKAR Model provides a framework for managing the people-side of the digital transformation journey. And its impact is clear; in a Prosci study, 51% of respondents rated the ADKAR Model as extremely effective for facilitating change. Effectiveness of the ADKAR Model on Facilitating Change Digital Transformation Goals FAQs What is a digital transformation goal? A digital transformation goal is a strategic objective set by an organization to improve its performance, customer experience, or competitiveness by leveraging digital technologies. These goals define what the organization aims to achieve through its transformation efforts. They typically focus on outcomes such as streamlining operations, enhancing service quality, reducing costs, and increasing responsiveness. What are the key objectives of digital transformation? The key objectives of digital transformation focus on using technology to improve business performance, strengthen resilience and enable long-term growth opportunities. The most common objectives of digital transformation include: Increase adoption of new technologies Improve agility and adaptability Enhance customer experience Increase operational efficiency Support data-driven decision-making Strengthen compliance and reduce risk Foster innovation across the organization Build internal change capability These objectives guide digital transformation strategies and impact the investments organizations make. Why does digital transformation matter? Digital transformation matters because adopting new technologies enables businesses to adapt to changing customer expectations, improve efficiency and gain a competitive edge. To sustain these changes, people need to adopt new ways of working. Change management helps build this capability, ensuring today’s transformation delivers results, and tomorrow’s changes are easier to lead. How can a company succeed in digital transformation? Digital transformation succeeds when organizations address both the technical- and people-side of change. A structured, adaptable approach to change management, like the Prosci Methodology, helps set your people up for successful adoption. Achieving Digital Transformation Goals Starts With People To unlock the benefits of digital transformation, you need to support the people at its center. Change management provides a structured approach to turn strategy into sustained adoption and improved results. Prosci gives you the tools, training, and support to achieve lasting digital transformation success.

The Change Advantage: Thriving Through Economic Headwinds

In today's global marketplace, uncertainty has become the only certainty. Leaders face unprecedented challenges—from rising inflation and trade tensions to rapid technological disruption and shifting workforce expectations. Making strategic decisions amid such volatile market conditions demands both agility and foresight. So how do organizations forge ahead during turbulent times? Let’s examine three business outcomes organizations need to focus on, how to succeed with each, and how you can transform change into a sustainable competitive advantage. Digital Transformation and Technology Optimization Enterprise clients across sectors are searching for enhanced leverage from technology investments. After committing significant resources to these platforms, many haven’t achieved intended benefits or realized a positive ROI. We see this challenge spanning industries: healthcare organizations implementing electronic health records, higher education institutions replacing fragmented student information systems, and logistics companies deploying warehouse management systems and other complex technologies. This gap between investment and value realization isn't primarily a technology problem—it's a people problem. Realizing benefits from digital transformation hinges on changing the mindsets and behaviors of leaders, managers and front-line team members. Without addressing the people side of change, even the most sophisticated platforms fail to deliver. Effective change management bridges this gap by: Aligning leadership around clear technology adoption goals. Engaging users early in the implementation process. Providing targeted support for the specific changes required. Enabling adoption and usage, not just technical implementation. AI is a unique opportunity Artificial intelligence represents both a tremendous opportunity and a significant change management challenge. While AI aspirations and technology advancements soar, value realization lags. Many organizations find themselves at a crossroads after piloting AI solutions without achieving the expected ROI or adoption. The frustration is palpable. Leaders express disappointment with returns on early AI investments just as economic pressures intensify the need for efficiency. However, some organizations are already making dramatic policy shifts—one client now requires managers to prove that AI cannot perform specific work before approving new hires. Effective change management bridges the gap between implementation and AI adoption, especially in global organizations where localized context matters. Successful AI integration requires change management, enabling: Clear connections between AI capabilities and business outcomes. Thoughtful workflow redesign incorporating AI. Skills development enabling employees to leverage AI tools effectively. Cultural shifts embracing AI as an enabler rather than a threat. Measurable outcomes from AI adoption. Organizations that effectively manage the people side of AI adoption position themselves to achieve operational efficiencies while building capacity for innovation. This is a critical advantage during economic uncertainty. Workforce Adaptation and Engagement Employee engagement has declined as workers contend with constant pressure from changes. After years of pandemic disruption, inflation, geopolitical conflicts and organizational restructuring, workforce resilience is stretched thin. The challenge for organizations? Balancing necessary change initiatives with employee belonging, well-being and engagement. This delicate equilibrium becomes even more complex amid global instability and exacerbates the issue for leaders. Change leaders need to pay immediate attention to: Strategic workforce planning – Align talent strategy to evolving dynamics, including AI impacts on jobs, distributed work models, and capability demands. This requires communicating the need for change, identifying appropriate development approaches, and supporting employees through job transitions. Organizational restructuring – Ensure that your organizational design delivers on objectives. This can mean making difficult decisions about workforce reductions. How well you manage these changes affects immediate performance, as well as your ability to attract future talent. Preserving employee engagement and culture – Maintain connection with critical talent during uncertainty. Employees may struggle with decreased psychological safety, reduced confidence in leadership, rising stressors outside of work, and mandates to do more with less. Organizations are under pressure to reduce costs and think differently about where they invest, but cutting without strategy can deteriorate morale long-term. Impact of Change Management on Employee Engagement Effective change management addresses these challenges through: Aligning cost reductions with purpose while preserving engagement. Tailored and transparent communications that acknowledge concerns while building confidence. Comprehensive change impact assessments to identify affected groups. Individualized support through the Prosci ADKAR® Model. Engaging people to help define the future state. Equipping people managers to lead their teams through transition. Organizations that navigate workforce changes effectively stay productive during transitions while preserving the trust and commitment necessary for long-term performance. Prosci ADKAR Model Operational Resilience The third critical outcome during uncertainty is building operational resilience: the ability to adapt and thrive amid constant disruption. This goes beyond short-term crisis management to developing sustainable capabilities for navigating ongoing volatility. Today’s environment demands resilience in several areas, including: Global supply chain restructuring – Significant changes pressure organizations to rewire supply networks quickly. These changes touch multiple functions, from procurement and finance to compliance and distribution. Shifting investment strategies – Changes in federal incentives are reshaping where capital flows. Organizations that align quickly can gain funding, market share or both. Team ambidexterity – This means building teams that can deliver today while preparing for what's next. The best-performing teams during uncertainty are able to execute on immediate priorities while scanning the horizon for potential shifts. Effective change management builds operational resilience by: Coordinating changes across functions to avoid internal whiplash. Creating clarity about priorities and decision-making authority. Developing scenario-based planning capabilities. Establishing feedback loops to quickly identify and address emerging issues. Building change leadership capabilities throughout the organization. Organizations developing these capabilities create a significant competitive advantage—they can pivot faster, recover more quickly from disruption, and capture opportunities that competitors miss. “In uncertain environments, speed and clarity win. The most successful teams we see are cross-functional, empowered with end-to-end accountability, and anchored in clear value outcomes. That means less command-and-control and more ‘coalitions of the willing’—people brought together for their expertise and influence, not just their job title.” —Michelle Haggerty, Chief Operating Officer, Prosci How to Build Strategic Change Capability During Economic Headwinds When resources tighten, your approach to capability development becomes a critical differentiator. Companies that continue to invest in people—especially in capabilities like data fluency, leadership, and change resilience—outperform peers when growth returns. Forward-thinking leaders view economic headwinds as opportunities to build targeted capabilities that create competitive advantage. Focus on value creation During uncertain times, every initiative must demonstrate clear, measurable value. Change leaders need to speak the language of business outcomes rather than methodology. Don't talk about what you do—communicate what you deliver: Create value dashboards for tracking adoption rates and business impact metrics. Quantify the impact of successful change adoption on key performance indicators. Maintain alignment with sponsors to ensure focus on expected outcomes and enable quick adjustments as conditions shift. Document early wins to build momentum. Our Best Practices in Change Management research shows that effective change management drives significantly better outcomes from organizational changes: Correlation of Change Management Effectiveness With Meeting or Exceeding Objectives Invest in change leadership Change capability must extend beyond dedicated practitioners to become embedded throughout the organization. To ensure this, start by assessing change leadership capabilities across all levels to identify where to prioritize development. Other actions: Equip people managers with practical tools—conversation guides, resistance management techniques, and adoption monitoring resources. Create forums where managers can share challenges and solutions. Develop accessible micro-learning opportunities focused on specific change leadership skills. Establish peer mentoring programs to pair experienced change leaders with those facing new challenges. Provide senior leaders with adoption metrics dashboards across initiatives to help them focus attention effectively. Most importantly, make change leadership an explicit expectation in all project kickoffs, with clear role clarity for sponsors and managers. Manage change saturation and fatigue Change saturation isn't coming—it's already here. Organizations that thrive recognize and address the real limits of their capacity for change. Conducting impact assessments will help you identify groups experiencing the highest saturation levels. Other actions: Create heat maps showing where multiple initiatives overlap to identify potential breaking points. Implement prioritization frameworks requiring explicit discussions about what work will stop or slow to accommodate new priorities. Establish governance authority to sequence initiatives based on capacity, not just strategic importance. Create protected stability zones—processes or timeframes where change is minimized—to provide anchors during turbulence. Be sure to build recovery periods into plans, allowing people to integrate new ways of working before adopting additional changes. Develop monitoring systems to detect change fatigue early, so you can adjust course as needed to avoid drops in productivity and engagement. “Don’t confuse activity with adaptability. In this environment, it’s easy to overload the organization with initiatives and assume that forward motion means progress. But change fatigue is real, and it’s quiet. It shows up in disengaged teams, half-hearted adoption, and missed opportunities that looked great on paper. Leaders need to get intentional about how change is delivered, not just what’s being changed.” —Tim Creasey, Chief Innovation Officer, Prosci Ensure active and visible sponsorship No factor influences change success more than effective sponsorship. For more than 25 years, Prosci research has consistently shown effective sponsorship as the top contributor to successful change. Contributors to Success Over Time In fact, our research shows that projects and initiatives with effective sponsors are far more likely to succeed. Correlation of Sponsor Effectiveness With Meeting Objectives The ABCs of sponsorship translate into practical actions: Active participation through regular engagement with teams, Building coalitions among key stakeholders, and Communicating directly through cascaded messaging appropriate for each organizational level. To strengthen sponsorship: Create clear expectations through explicit sponsor agreements. Measure sponsorship effectiveness through objective feedback on key behaviors. Enable sponsors of interdependent initiatives to align their approaches, preventing contradictory directions. Create visibility plans that include both formal and informal interactions. Establish feedback loops providing sponsors with employee sentiment data to address concerns proactively. Develop transition protocols to maintain continuity and momentum when leadership changes happen mid-initiative. Complex changes demand effective sponsors, but they often lack clarity about their role. Change practitioners should prepare and support them in fulfilling these critical responsibilities. These practitioners should also have the tools they need to be successful. “Leaders need to understand that there’s no such thing as free change. They’re forced to pay for change, whether they want to or not. They have an active role to play, and it requires far more than signing charters or partially funding a change manager on their next project. Sponsorship is a full-contact sport that doesn’t happen by email.” —Scott McAllister, Chief Executive Officer, Prosci Leverage limited resources strategically When budgets tighten, it’s essential to find creative approaches to developing change capability. Identifying internal champions will extend the reach of your formal change management resources. To maximize limited resources: Create partnerships with other organizations for shared learning experiences. Develop modular tools usable across multiple projects. Establish knowledge-sharing platforms to prevent repeated mistakes. Form communities of practice with regular skill-building sessions. Map existing capabilities against critical needs to focus limited resources where they'll have the greatest impact. Repurpose existing communication channels rather than creating new ones for change initiatives. Create skill-exchange mechanisms where departments can share specialized expertise without impacting budgets. Utilize free resources, including webinars, forums and user groups when formal training budgets are limited. Change-Capable Organizations Grow Stronger From Change Organizations that build change capabilities during economic headwinds position themselves to survive uncertainty and accelerate through it. The difference between organizations that merely weather economic challenges and those that emerge stronger lies in their capability to lead change deliberately, efficiently, and with an unwavering focus on value creation.

View All

Lead Successful Changes

Learn how to apply the Prosci Methodology, models and tools to help deliver better project outcomes.

GET CERTIFIED

See Results

Learn how organizations around the world are succeeding at change by partnering with Prosci.

READ SUCCESS STORIES

Featured Post

The Role of the Change Management PMO

The Role of Project Management in ERP Project Implementation Success

Project Management in Healthcare

Editor's Choice

Digital Transformation Made Real With Change Leadership

Explore Our Change Management Resources

McCarthy Holdings Achieves 90% AI Adoption With Prosci

Catalyst Report: 10 Workplace Conditions for Individual AI Adoption

Building the Future of AI Adoption: How McCarthy Achieved 90% AI Adoption in 30 Days

Read the Latest Stories

Prosci Certification vs CCMP: Why You Need Both

Preventing and Managing Resistance to Organizational Change

The Real Costs of Poorly Managed Change

How Microsoft Transformed Customer Success with the ADKAR Model

How to Achieve Your Digital Transformation Goals

The Change Advantage: Thriving Through Economic Headwinds

Lead Successful Changes

See Results

Featured Post

Stay up-to-date on our latest blogs, upcoming webinars, and cutting-edge research.

Editor's Choice

Explore Our Change Management Resources

Subscribe Here

Read the Latest Stories

Lead Successful Changes

See Results